PARTNER, EXHIBIT & SPONSOR

1. INTRODUCTION

1.1 These terms and conditions and the Exhibitor Registration Form set out the terms on which you (the Exhibitor) agree to participate and exhibit at FOYCE 2026. Please read the Agreement carefully before signing. By signing or submitting the Exhibitor Registration Form, you agree to be bound by the terms of this Agreement.

1.2 References to “us”, “we”, and “our” refer to the Organiser (PPPBEMS / FOYCE 2026 Committee), and references to “you” and “your” refer to the Exhibitor.

2. GRANT OF RIGHTS & EXHIBITION SPACE

2.1 We grant you the non-exclusive right to occupy the designated exhibition booth space and display approved materials during FOYCE 2026.

2.2 You grant us a worldwide, non-exclusive, royalty-free license to use your organization's approved logos, trademarks, and media content during the Term and for six months following the event for promotional and reporting purposes.

2.3 The Exhibitor shall be responsible for all additional costs associated with its participation, including travel, accommodation, booth decoration, additional staffing, custom equipment, freight, and insurance not explicitly included in the registration package.

2.4 You shall promptly comply with all reasonable instructions and directions issued by us or venue management regarding setup, dismantle, safety, and venue use.

3. EXHIBITOR OBLIGATIONS

3.1 The Exhibitor may promote its participation in the Event through appropriate marketing channels, subject to prior coordination with the Organiser.

3.2 You shall, within seven (7) days of signing this Agreement, supply us with high-resolution copies of your logos and trademarks in an approved digital format.

3.3 You shall provide copies of all proposed display items, promotional materials, and bunting to us for approval prior to distribution or setup. You warrant that all materials strictly comply with applicable laws, safety standards, and venue policies.

3.4 Exhibitors must keep their booth space staffed and fully operational during all official event operational hours.

4. OUR OBLIGATIONS

4.1 The Organiser shall allocate exhibition space and organize FOYCE 2026 using reasonable skill and care.

4.2 The exhibition rights granted herein are personal to the Exhibitor and cannot be transferred, sublet, or assigned to third parties without prior written consent from the Organiser.

4.3 We reserve the right to change or reallocate your assigned booth location where necessary due to event layout, operational, safety, or venue requirements.

4.4 We shall only be responsible for facilities and services expressly included in the standard vendor package or otherwise agreed in writing with you.

5. EXHIBITOR REGISTRATION FEE & PAYMENT

5.1 In consideration of exhibition space and rights, you shall pay the total Exhibitor Registration Fee in accordance with the invoice payment schedule.

5.2 If the payment is not received when due, the Organiser reserves the right to cancel the space reservation and reallocate the booth.

5.3 Registration forms and payments must be submitted by the deadline specified by the Organiser. Late submissions may incur administrative surcharges.

5.4 You shall provide valid proof of payment upon request for verification and record-keeping purposes.

6. TERM AND TERMINATION

6.1 This Agreement takes effect on the date of signature/submission and continues until the completion of FOYCE 2026.

6.2 Either party may terminate immediately by written notice if the other commits a material breach not remedied within fourteen (14) days of notice.

6.3 Upon termination or expiry, all rights to exhibit or display materials immediately cease, and outstanding fees accrued prior to termination remain payable.

7. CONFIDENTIALITY

7.1 Each party shall treat in confidence all proprietary and financial information obtained pursuant to this Agreement and use it solely for fulfilling contract obligations.

8. FORCE MAJEURE

8.1 Force Majeure means circumstances beyond the reasonable control of the Organiser, including natural disasters, severe weather, public health emergencies, venue closures, or government restrictions affecting FOYCE 2026.

8.2 If a Force Majeure event materially affects FOYCE 2026, we may postpone, reschedule, modify, or cancel the Event and shall notify you as soon as reasonably practicable.

9. CANCELLATION AND RESCHEDULING

9.1 In the event FOYCE 2026 is cancelled, postponed, or rescheduled, the Organiser will notify the Exhibitor as soon as practicable and communicate relevant arrangements regarding benefits or fee adjustments.

10. GENERAL

10.1 The Organiser reserves the right to review and approve all booth layouts, display products, and activities. Any item inconsistent with public safety, venue compliance, or event standards may be rejected.

10.2 Exhibitors conducting demonstrations, activities, or interactive sessions shall comply with all applicable safety and venue requirements and take reasonable precautions to prevent injury, property damage, or other hazards.

1. INTRODUCTION

1.1 These terms and conditions and the Vendor Application Form set out the terms on which you (the Vendor) agree to participate and operate a retail or food stall at FOYCE 2026. Please read the Agreement carefully before submitting. By submitting the Vendor Application Form, you agree to be bound by the terms of this Agreement.

1.2 References to “us”, “we”, and “our” refer to the Organiser (PPPBEMS / FOYCE 2026 Committee), and references to “you” and “your” refer to the Vendor.

2. GRANT OF RIGHTS & VENDOR STALL SPACE

2.1 We grant you the non-exclusive right to occupy the designated vendor stall space and sell approved products/services during official marketplace operational hours at FOYCE 2026.

2.2 You grant us a worldwide, non-exclusive, royalty-free license to use your business/brand name, logo, and promotional photos during the Term and for six months following the event for promotional and reporting purposes.

2.3 The Vendor shall be responsible for all operational costs associated with its participation, including stock inventory, transportation, staffing, specialized cooking/display equipment, point-of-sale systems, and insurance.

2.4 You shall promptly comply with all reasonable instructions issued by us or venue management regarding stall setup, operation, cleanliness, waste management, safety, and teardown.

3. VENDOR OBLIGATIONS & FOOD SAFETY

3.1 The Vendor may promote its participation in FOYCE 2026 through appropriate marketing channels, subject to prior coordination with the Organiser.

3.2 You shall submit your complete proposed menu/product list and price list to us for approval prior to the event. Only approved items may be sold at the stall.

3.3 Food & Beverage vendors must maintain high food hygiene standards, ensure proper food handling and storage, dispose of waste in designated waste receptacles, and keep their stall area clean and sanitary at all times.

3.4 All food and drink vendors must clearly indicate whether their offerings are Muslim-Friendly (Pork-Free / Halal ingredients) or Non-Halal to ensure complete transparency for attendees.

3.5 Vendors must keep their stall manned and fully operational during designated event marketplace operating hours.

4. OUR OBLIGATIONS

4.1 The Organiser shall allocate vendor stall space and coordinate event logistics with reasonable skill and care.

4.2 The vendor rights granted herein are personal to the Vendor and cannot be transferred, sublet, or shared with third parties without prior written approval from the Organiser.

4.3 We reserve the right to reallocate your stall location where necessary due to crowd flow, electrical capacity, safety, or venue requirements.

4.4 We shall only be responsible for utilities (e.g. standard power point) expressly agreed in writing with the Organiser.

5. VENDOR REGISTRATION FEE & PAYMENT

5.1 In consideration of vendor space and rights, you shall pay the Vendor Registration Fee in accordance with the invoice payment schedule.

5.2 If payment is not received by the specified due date, the Organiser reserves the right to cancel the stall reservation and reallocate the space.

5.3 Registration forms and payments must be completed before the registration closing deadline specified by the Organiser.

5.4 You shall provide valid proof of payment upon request for verification and record-keeping purposes.

6. TERM AND TERMINATION

6.1 This Agreement takes effect upon submission/acceptance and continues until the completion of FOYCE 2026.

6.2 Either party may terminate immediately if the other commits a material breach not remedied within seven (7) days of notice.

6.3 Upon termination or cancellation, all rights to operate a stall at FOYCE 2026 immediately cease, and outstanding fees accrued prior to termination remain payable.

7. CONFIDENTIALITY

7.1 Each party shall treat in confidence all proprietary and financial information obtained pursuant to this Agreement and use it solely for fulfilling contract obligations.

8. FORCE MAJEURE

8.1 If a Force Majeure event (severe weather, natural disaster, venue closure, government restriction) materially affects FOYCE 2026, we may postpone, reschedule, modify, or cancel the Event and will notify you as soon as reasonably practicable.

9. CANCELLATION AND RESCHEDULING

9.1 In the event FOYCE 2026 is cancelled, postponed, or rescheduled, the Organiser will notify the Vendor as soon as practicable and communicate relevant arrangements regarding stall fees or alternative schedules.

10. GENERAL & COMPLIANCE

10.1 The Organiser reserves the right to inspect all stalls, equipment, electrical connections, and products. Any item deemed unsafe, inappropriate, or inconsistent with festival values may be ordered removed immediately.

10.2 Vendors are responsible for securing their own cash, inventory, equipment, and personal belongings. The Organiser accepts no liability for loss or damage to vendor property.

1. PURPOSE OF SPONSORSHIP

1.1 The sponsorship is intended to support the planning and implementation of FOYCE 2026, a youth and community-oriented event featuring activities such as live music, stage performances, community activities, inspirational sharing, interactive activities, esports, Zumba, worship services and other related programmes.

1.2 Sponsorship support may be provided in the form of financial contribution, goods, services, equipment, materials or other forms of support as mutually agreed between the Sponsor and the Organiser.

1.3 The nature and value of the sponsorship contribution shall be confirmed through the Sponsorship Form or other written confirmation agreed by both parties.

2. SPONSORSHIP CONTRIBUTION

2.1 The Sponsor agrees to provide the contribution stated in the Sponsorship Form within the agreed period.

2.2 For financial sponsorship, payment shall be made to the official bank account or payment method designated by the Organiser.

2.3 For in-kind sponsorship, the Sponsor shall deliver the agreed goods, materials, equipment or services according to the schedule, location and specifications agreed upon.

2.4 All sponsorship contributions are non-refundable once confirmed, except where expressly provided under this Agreement or mutually agreed in writing.

2.5 The Organiser reserves the right to decline any sponsorship that is not aligned with the objectives, values or regulatory requirements of the Event.

3. USE OF FUNDS AND IN-KIND ITEMS

3.1 All financial sponsorship received shall be utilised solely for the purposes of organising, promoting and executing FOYCE 2026.

3.2 In-kind items provided by the Sponsor shall be used directly for Event activities, operational support, volunteer support, participant welfare, prizes or promotional purposes in accordance with the agreed terms.

3.3 The Organiser maintains full administrative and operational control over the planning, programming and execution of the Event.

4. SPONSOR BENEFITS AND ACKNOWLEDGEMENT

4.1 In consideration of the sponsorship provided, the Organiser agrees to provide the acknowledgement and entitlements set out in the agreed sponsorship package or written agreement.

4.2 Sponsorship entitlements may include, where applicable:

• Logo display on promotional materials, backdrops, digital screens or event publications;
• Verbal acknowledgement during Event programmes;
• Social media mentions and digital acknowledgement;
• Booth space, display space or experiential activation area at the Event venue (where applicable);
• Other benefits mutually agreed in writing.

4.3 All promotional materials containing the Sponsor's name or logo are subject to the production schedule and deadlines established by the Organiser. The Organiser shall not be held liable for omission of logos resulting from late submission of artwork or materials by the Sponsor.

4.4 The Organiser reserves the right to determine the final design, format, layout and placement of all Event marketing collaterals and on-site branding.

4.5 Unless expressly agreed in writing, sponsorship does not grant exclusivity within any commercial category or industry.

5. INTELLECTUAL PROPERTY AND BRAND USE

5.1 The Sponsor grants the Organiser a revocable, non-exclusive, royalty-free license to use the Sponsor's name, logo, trade mark and brand assets solely for the purpose of acknowledging and promoting the sponsorship in connection with the Event.

5.2 The Sponsor warrants that it owns or holds the necessary rights to use and authorise the use of all logos, materials and content provided to the Organiser.

5.3 The Sponsor shall not use the Event name, logo, or promotional materials for external commercial advertising or product endorsement without prior written approval from the Organiser.

6. BOOTH SPACE AND ON-SITE PRESENCE (IF APPLICABLE)

6.1 Where sponsorship entitlements include a booth space or exhibition area, the Sponsor shall use the allocated space only for the activities and display items agreed upon with the Organiser.

6.2 The Sponsor must adhere to venue regulations, event safety standards and setup/teardown schedules provided by the Organiser.

6.3 The Organiser reserves the right to request the removal of any display, promotional item, activity or personnel deemed unsuitable, hazardous or contrary to the values of the Event.

6.4 The Sponsor is responsible for the security and care of its own property, products and equipment at all times.

7. EVENT MODIFICATION, POSTPONEMENT OR CANCELLATION

7.1 The Organiser reserves the right to modify the Event schedule, layout, programme or activities if necessary due to operational, venue or regulatory considerations.

7.2 If the Event is postponed, rescheduled or reformatted, this sponsorship shall remain valid for the rescheduled dates, and the Organiser shall provide equivalent acknowledgement and entitlements.

7.3 In the event of Event cancellation due to unforeseen circumstances or Force Majeure (including extreme weather, venue unavailability, public health directives, government restrictions or natural disasters), both parties shall discuss in good faith appropriate alternative arrangements or reallocation of sponsorship value. Financial sponsorship already expended on Event preparations shall not be refundable.

8. WITHDRAWAL OR TERMINATION

8.1 If the Sponsor withdraws from the Event after confirmation without valid reason accepted by the Organiser, any sponsorship paid shall be forfeited, and outstanding committed funds or in-kind support remain due if already committed to production.

8.2 The Organiser may terminate this Agreement immediately if the Sponsor breaches any material term of this Agreement or engages in any conduct that may bring the Event or the Organiser into disrepute.

8.3 Upon termination, the Organiser may immediately cease displaying the Sponsor's branding and revoke any allocated entitlements.

9. LIMITATION OF LIABILITY

9.1 The Organiser shall not be liable for any indirect, incidental or consequential damages, loss of publicity, business disruption or lost opportunity arising from participation in the Event.

9.2 The Organiser's total liability under this Agreement shall not exceed the actual value of the sponsorship contribution received from the Sponsor.

10. CONFIDENTIALITY

10.1 Both parties agree to maintain confidentiality regarding non-public commercial terms, financial information, or specific arrangements made in connection with this sponsorship.

11. PERSONAL DATA PROTECTION

11.1 Any personal data collected through the Sponsorship Form or related correspondence shall be handled in accordance with applicable data protection laws and used solely for Event coordination, administration and communications.

12. GOVERNING LAW AND DISPUTE RESOLUTION

12.1 This Agreement shall be governed by and construed in accordance with the laws of Malaysia.

12.2 Any dispute arising from this Agreement shall be resolved amicably through mutual consultation between the parties.

13. ACCEPTANCE AND CONFIRMATION

13.1 By signing the Sponsorship Form, submitting an online sponsorship application, or issuing written confirmation of sponsorship, the Sponsor confirms that it has read, understood and agrees to be bound by these Terms and Conditions.

13.2 The person submitting the sponsorship application confirms that they are duly authorized to represent and bind the sponsoring organization.